PAYROLL FOR SMALL BUSINESSES · YORK, PA
Your payroll.
Handled right here.
All payroll is handled in house by Accounting Services of York. You work with our local payroll team, with Gusto and its employee app available as an option.
MORE THAN A PAYCHECK
Payroll support from start to finish.
Payroll processing
Paycheck production and delivery, including paper checks or direct deposit, with the records that support each payroll.
Taxes & reporting
Federal, state, and local payroll tax reporting, withholding, and unemployment reporting appropriate to your business.
Year-end reporting
Quarterly returns, year-end payroll compilations, and W-2 reporting for employees and the relevant agencies.
A LOCAL TEAM YOU CAN REACH
People behind
your payroll.
Our payroll team reviews the details—from earnings and taxes to benefits and deductions—rather than relying only on software calculations.
For payroll questions, contact Kester Murray, Payroll Manager, or call the main office at 717-757-5482.
OPTIONAL TOOLS
Gusto, when it
fits your business.
Gusto and its employee app are available as an option. The app can give employees convenient access to paystubs and their account information. For an additional fee, the Gusto employee app also offers a built-in time clock so employees can clock in and out.
Your payroll is still handled by ASY in house. We’ll discuss the tools and process that fit your business.
EMPLOYEE RESOURCE
Check your W-4 withholding.
Use the official IRS Tax Withholding Estimator to check federal income tax withholding from your paycheck.
- Gather your records: Have recent pay stubs for all jobs, your spouse’s pay stubs if filing jointly, your latest federal return, and information about other income, deductions, and credits.
- Open the IRS estimator: Select “Start your estimate” and follow the prompts. Enter current-paycheck and year-to-date figures carefully. For federal income tax withheld, do not include Social Security, Medicare, state, or local withholding.
- Review the results: If you choose to make a change, use the IRS results to complete or download Form W-4. Finish any missing personal details, sign it, and submit it to your employer or payroll department—not to the IRS.
- Check again: Revisit the estimator each January and after changes in jobs, income, marriage, or dependents.
ASY does not calculate W-4 withholding or recommend withholding amounts for clients. This link is provided for self-service use of the IRS tool; you are responsible for your entries and withholding selections.
ASY requires a newly completed and signed Form W-4 for each employee every year. Please provide updated forms to our payroll team at the beginning of each year and whenever an employee changes their withholding instructions. Submit employee tax forms securely through SmartVault.
Payroll questions, answered.
Can ASY take over my payroll midyear?
Yes. Accounting Services of York, LLC can take over your payroll during the year. We’ll need complete year-to-date payroll reports, including wages, tax withholdings, deductions, and employer taxes for each employee, along with copies of payroll tax returns already filed and records of tax payments. We’ll also need current employee information and your payroll tax account details.
Our payroll team will review the records and coordinate a start date so prior payroll is carried forward accurately. A setup fee applies to payroll transfers after the first quarter. We’ll discuss the fee and any additional work needed before getting started. Please send payroll records securely through SmartVault.
Is payroll outsourced?
No. All payroll is handled in house by Accounting Services of York.
Do we have to use Gusto?
No. Gusto and its employee app are an option. Contact the payroll team to discuss the right setup for your business.
When do we send payroll hours?
Payroll hours are due Wednesday by noon, unless Kester gives you a different deadline. The payroll department is closed Fridays. Hours submitted after your deadline or payroll run on a Friday are subject to a late fee. Confirm any holiday-related deadline changes with Kester.
Monthly Billing & Credit Card Authorization
For added convenience, monthly clients can choose automatic billing. This option is voluntary and helps keep payments on schedule.
To authorize automatic payments, complete our Invoice Preferences & Credit Card Authorization Form and upload it securely through SmartVault, or bring it to Fran at the front desk.
Main office: 717-757-5482
Call or text: 717-759-4227
3030 E. Market Street, York, PA 17402
Visits by appointment.
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